Call for Participation
The GRAND 2013 conference will have three (3) venues in which research underway within the Network will be highlighted.
1. Posters and Demos - On the evening of Tuesday May 14, the Opening Reception of the conference will feature a Poster and Demo session. At the conference, posters will be organized based on project, as well as by theme.
Each project will be offered space for three (3) posters, one of which may be accompanied by a demo. Each project will also be given the opportunity to submit additional posters, with acceptance of any additional posters subject to demand and availability of space. All posters will be submitted in a single phase.
The title, short abstract, list of authors, and the project acronym must be submitted by the deadline of Friday, March 8, using the conference PCS submission system. Each submission should be initiated by the student or postdoc who will present the poster at the Poster and Demo session; He/she will serve as the contact author.
There will be available space for some posters from each project to be accompanied by a demo; Submissions must indicate whether a demo is accompanying the poster- please select “demo important”, “demo preferred” or “no demo” at time of submission. Demo presenters will be provided with table space and a power source. Please note that all presenters are welcome to bring a tablet with additional presentation material to accompany a poster; the "demo" designation only indicates that the presenter has access to table space and power.
Travel support is available for up to two (2) poster presenters per project. Project leaders will determine which poster presenters will receive a travel subsidy. Travel support for airfare and up to four (4) nights of hotel will be provided to selected student or postdoc contact author.
For Student and Postdocs
The title, short abstract, list of authors, and the project acronym must be submitted by the deadline of Friday, March 8, using the conference PCS submission system. Each submission should be initiated by the student or postdoc who will present the poster at the Poster and Demo session; He/she will serve as the contact author.
There will be available space for some posters from each project to be accompanied by a demo; Submissions must indicate whether a demo may be accompanying the poster- please select “demo important”, “demo preferred” or “no demo” at time of submission.
Please note that all presenters are welcome to bring a tablet with additional presentation material to accompany a poster; the "demo" designation only indicates that the presenter has access to table space and power.
Travel support is available for up to two (2) posters per project. Project leaders will determine which poster presenters will receive a travel subsidy. Travel support for airfare and up to four (4) nights of hotel will be provided to selected student or postdoc contact authors.
For Project Leaders
Each of the projects within GRAND is expected to submit three (3) posters featuring some aspect of the work underway within the project.
On or before Friday, March 15 the project leader will indicate which three (3) posters will fulfill the guaranteed poster slots, as well as which two (2) students or postdocs will receive travel support. Project leaders will be receive periodic updates of poster submissions from GRAND Central in the weeks leading up the deadline, and a complete list of submissions on Monday, March 11. If more than three posters are recommended by the project leader, they should be ranked according to preference and may be accepted if there is available space. Decisions regarding these additional posters to be displayed, if any, will be made by GRAND Central.
2. Research Notes (RNotes) - On Wednesday, May 15 and Thursday, May 16, the conference program will include sessions for GRAND students and postdocs to give short Research Notes presentations. All students and postdocs are invited to submit a paper (up to four (4) pages in the ACM Proceedings format [1]) for consideration.
A student review committee will select up to 36 papers for presentation during these dedicated sessions at GRAND 2013. Submissions including title, abstract, list of authors, GRAND project acronym, and PDF version of the paper must be submitted by Thursday, February 7 using the conference PCS submission system (which will be available on January 06). The lead author (presenter) must be a student or postdoc engaged in research within a GRAND project. Travel support for airfare and up to four (4) nights of hotel will be provided to each presenter.
This year, there will be awards for the Best Paper, Top Reviewers, and Best Presentation.
3. 2-Minute Madness - “2-Minute Madness” will take place on Tuesday, May 14. A representative from each of the projects will have exactly two (2) minutes to provide a professional, concise and interesting overview of the activities of his or her project suitable for an external audience. The use of graphics, videos, and other media in these presentations is strongly encouraged. Please note, speakers will only have two (2) minutes and only one (1) speaker will be presenting each project.
Deadline to submit your PowerPoint slides is Thursday, March 28. Submission rules below.
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Details About the Call for Participation Submission Categories
The following is further information regarding the GRAND 2013 Call for Participation. There are three (3) venues in which results from the research underway within GRAND will be presented. Details below. Please read this before making your submission.
Deadlines by Category
- Poster and Demo submission deadline: Friday, March 8
- Research Notes submission deadline: Thursday, February 7
- 2-Minute Madness submission deadline: Thursday, March 28
A comprehensive conference timeline is posted at GRAND 2013 Timeline.
Online Submission System
You will use the PCS online submission system to submit for each category. Authors will have to create an account on PCS, and click on the "new submission" link in order to enter the details about their submission and upload it.
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1. Details about Posters and Demos Submissions
March 8 Poster abstract submitted to PCS by contact author
March 11 Complete list of submissions sent to Project Leaders
March 15 Project Leaders submit list of selected poster and demos to GRAND Central
March 15 Project Leaders submit list of selected travel support recipients to GRAND Central
May 3 Posters uploaded to PCS by contact authors
The purpose of the Posters and Demos is to give an informal view of some of the research underway in each project. Posters are not overviews of an entire project. They are snapshots of just a particular aspect of a project. They are not "formally" reviewed and thus do not preclude subsequent publication in the peer-reviewed literature. Posters can highlight any aspect of a project. The key requirement is that they should provide some insight into one (1) or more research questions relevant to the project, the methodology appropriate to answering those questions, progress to date, or the plans in place in find answers. Some posters may focus on the value of the research to the receptor community, while others may look more closely at the research itself.
Each project will be offered space for three (3) posters, to be submitted to the PCS online submission system. Each project will also be given the opportunity to submit additional posters, with acceptance of any additional posters subject to demand and availability of space.
Submission Process - For Students and Postdocs (Deadline - Friday, March 8)
Each poster will be presented by a student or postdoc who is a member of the project team. The submission should be initiated by the student or postdoc who will present the poster at the Poster and Demo session; that individual will serve as the contact author.
Please note: All students or postdocs submitting a poster need to also register as a reviewer in the online reviewing system (follow the "reviewing preference link", and indicate your "areas of expertise"). Each poster submitter will be expected to provide feedback on up to 3 Research Notes submissions (see below for more on Research Notes).
Submission details
Submissions must include the following information: Title; short abstract; author list; contact author information; whether a demo is planned and the project acronym.
One (1) poster per project may be accompanied by a demo. Please be sure to indicate whether a demo is intended to accompany the poster by selecting “demo important”, “demo preferred” or “no demo” at time of submission. Conference organizers require this information so that the correct number of poster boards and tables (for demos) are ordered. The number of demos is limited. Each project is guaranteed space for one (1) demo, if requested.
The title, short abstract, list of authors, and the project acronym must be submitted by the deadline of Friday, March 8, using the conference PCS submission system.
To submit your Poster and Demo submission: PCS online submission system
PCS Upload details
Presenters will be asked to upload a copy of their poster to the PCS online submission system by Friday, May 3 or earlier.
Posters will be uploaded to PCS in PDF format. Files must be under 1MB with a resolution of 96dpi and the longest edge at 1150px. Poster presenters can resize their poster using the Image>Image Size option in Photoshop, Tools>Adjust Size option in Preview, or Image>Stretch/Skew option in Paint and Picasa. Posters will be transferred to the GRAND Forum for internal viewing by GRAND researchers and partners. Public access will not be made available.
Please note: This is for internal viewing purposes only. Poster presenters are responsible for having posters printed, and print costs will not be reimbursed by GRAND.
Poster Format
To allow for greater flexibility, you can print your poster at 3’ x 4’ in either portrait or landscape orientation. Attendees will have a wide variety of backgrounds; please take that into account when you plan your poster. You are free to design the poster however you choose, but please respect the size guidelines and be sure to include the GRAND logo on your poster. GRAND logos posted here for your convenience.
Submission Process - For Project Leaders (Deadline - Friday, March 15)
Each of the projects within GRAND is expected to submit at least three (3) posters featuring some aspect of the work underway within the project. Each project will be offered space for three (3) posters.
Project leaders will receive periodic updates of poster submissions from GRAND Central in the weeks leading up the deadline, and a complete list of submissions on Monday, March 11.
On or before Friday, March 15 the project leader will indicate the following information:
- Which three (3) posters will fulfill the guaranteed poster slots
- Which two (2) students or postdocs will receive travel support
Additional posters may be displayed, subject to availability of space. Poster submissions for a project in addition to the three selected may be ranked according to preference. Decisions regarding those additional posters to be displayed, if any, will be made by GRAND Central.
Travel & Accommodation Subsidy
Two (2) student or postdoc contact authors per project will qualify for travel and accommodation subsidies. Project leaders will determine which poster presenters will receive a travel subsidy.
Travel costs will be paid up to the cost of a return economy class airfare (or other means of long distance travel) from an individual’s home city for each qualifying student or postdoc. Exceptions will require prior written approval.
Hotel rooms will be provided for up to four (4) nights for each qualifying student and postdoc, based on double occupancy (i.e., two (2) selected students / postdocs per room). Although rooms will be assigned, there will be an opportunity for roommate selection through the GRAND Forum. No other accommodation expenses will be reimbursed through the GRAND Central. For more information please see the GRAND 2013 Travel and Accommodation Subsidies Policy.
For more information please see the GRAND 2013 Travel and Accommodation Subsidies Policy.
Venue and Time
The Poster and Demo session will be held on Tuesday, May 14, 6-9pm. It will be located in the same space as the GRAND 2013 Opening Reception to allow for social interaction while viewing the posters and discussing GRAND research projects.
The Poster and Demo session will take place at the Metro Toronto Convention Centre.
Poster and Demo Session Organizers
Poster Co-chair: WonSook Lee
Contact Email Address
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2. Details About Research Notes (RNotes) Submissions
Dates and Deadlines
January 6 PCS submission system opens
February 7 Research note submission deadline
February 22 Peer review feedback deadline
Please note: all students and postdocs can apply to become reviewers, whether or not they have submitted a Research Note or Poster.
The purpose of Research Notes is to give students and postdocs an opportunity to present, in an informal setting, the best research underway within the network and to receive constructive feedback on their research from their peers. Research Notes are snapshots of research, often but not necessarily at an early stage.
Research Notes submissions are not "formally" reviewed, but they do undergo a collegial, double-blind screening process by a committee of student reviewers. This does not preclude subsequent publication in the peer-reviewed literature.
Research Notes submissions can discuss results already obtained, research currently underway, or problems yet to be tackled. The key requirement is that they should provide some insight into one or more research questions relevant to the project, the methodology appropriate to answering those questions, progress to date, or the plans in place to find answers. Some presentations may focus on the value of the research to the receptor community, while others may look more closely at the research itself.
Presentation format will be similar to short presentations at academic conferences: 10 minutes including questions. A copy of the Research Notes plus accompanying slides and/or other visual materials will be uploaded to the GRAND Forum after the conference, for internal viewing by GRAND researchers and partners. Public access will not be made available. All presentations must be given by students or postdocs who are members of a GRAND project team.
Submission Process
All students and postdocs are invited to submit for consideration a short “Research Notes” presentation (up to four (4) pages in the ACM Proceedings format [1]) as a PDF. This extended abstract will describe your research.
[1] Templates for the Research Notes submissions can be downloaded from: http://www.acm.org/sigs/publications/proceedings-templates. Please omit the “Categories and Subject Descriptors” and “General Terms” sections in the templates.
Include the following text in lieu of the ACM copyright notice: Copyright is held by the author/owner(s). GRAND 2013, May 14-16, 2013, Toronto, ON, Canada
Submissions must include the following information: Title, abstract, author list, contact author information, and the GRAND project acronym. An abstract is due prior to the full submission.
The submission will be peer-reviewed by fellow students and postdocs to improve the final quality. Accordingly, all students and postdocs submitting a Research Notes paper need to also register as a reviewer in the online reviewing system (follow the "reviewing preference link", and indicate your "areas of expertise"). Each Research Note presenter will be expected to provide feedback on up to three (3) Research Notes submissions. Feedback on the Research Notes submissions must be received no later than February 22.
Up to 36 Research Notes will be accepted for presentation.
To submit your Research Note: PCS online submission system
Travel and Accommodation Subsidies Policy
One (1) Research Notes presenter (typically the lead author) per accepted paper will get a travel subsidy to the conference (economy airfare and shared hotel – double occupancy – for up to four (4) nights).
GRAND 2013 Travel and Accommodation Subsidies Policy.
Venue and Time
Research Notes will be held Wednesday, May 15 and Thursday, May 16 <detailed program coming soon!>. The Research Notes sessions will take place at the Metro Toronto Convention Centre.
Research Notes - Paper Format
Submissions should follow the ACM Format [1].
[1] Templates for the Research Notes submissions can be downloaded from: http://www.acm.org/sigs/publications/proceedings-templates. Please omit the “Categories and Subject Descriptors” and “General Terms” sections in the templates.
Include the following text in lieu of the ACM copyright notice: Copyright is held by the author/owner(s). GRAND 2013, May 14-16, 2013, Toronto, ON, Canada
Presentation Format
For those selected to present their Research Notes, please include the GRAND logo in your presentation. GRAND logos.
Research Notes Organizers
• Co-chairs: Mona Haraty, Tiffany Inglis and Rob Teather
• Associate Chairs (names to follow)
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3. Details about 2-Minute Madness Submissions
Dates and Deadlines
March 28 2MM Submission Deadline (email Chair)
The 2-Minute Madness is a rapid-fire overview of all of the projects in GRAND. While these presentations are still intended to be informative and fun, presentations in this, the fourth GRAND annual conference should be focused on presenting the research outcomes, impacts and engagement with partners and receptors. This focus is sought not only because of the broader audience expected this year as a result of our co-location with Canada 3.0, but also because of the increasing emphasis that projects are asked to place on demonstrating engagement and impacts on partners/receptors as we approach renewal.
Submission Process and Format
Each project is expected to prepare its presentation and determine who will give the presentation. There is no formal submission process, however, all presentation materials must be sent to the 2-Minute Madness coordinators prior to the conference so they can be incorporated into the master deck.
FOR THOSE SUBMITTING MADNESS SLIDES, HERE ARE THE RULES:
* Please submit only ppt or pptx slides.
* Please limit yourself to three to five slides, at the most. The time will go quickly - more is generally not better for this event.
* Please include the GRAND project name on each of your slides.
* You will only have two minutes! We will be cutting you off if you continue over that time, so please plan accordingly.
* Only one speaker will be presenting each project; no tagging out!
* You must submit any embedded videos. If you embed videos, ensure that the movies are embedded from the same directory as the PowerPoint file. This will help avoid linking problems when we import your slides into our master deck. In this case, please upload a zipped directory of the presentation and video.
* Be wary of your font choices. We may be showing your slides during Madness on a stock Windows machine with the default selection of fonts. When in doubt, use images instead.
* If you construct your slides on a Mac, you should test playback on a Windows machine (and vice versa).
* Do not include content in the slide master. When we import your slides into our deck, content from the slide master will likely be lost or corrupted.
* NOTE: If you do not have access to PowerPoint, try OpenOffice, which allows you to save a PowerPoint file.
FOR THOSE SUBMITTING MADNESS SLIDES, HERE ARE THE TO-DOS:
* Direct any questions regarding the madness session to Kevin Stanley.
* Send Kevin Stanley the name of your project and who will be presenting the madness talk as soon as this determination has been made.
* Send Kevin your slide(s) by Thursday, March 28, for them to be put into the slide deck. Slide decks without video or audio content, should be keep to under 3MB. If your file is in excess of 10MB, then, rather than emailing the file, please post it online and send the link via email. See Best Practices (below) for maximizing your slides while keeping file sizes to a minimum.
Best Practices for Powerpoint
Image Files:
Use appropriately sized image files within the presentation, otherwise your file has the potential to be unnecessarily enormous. Best practices requires some simple math, and saves having to go into the presentation and resize every image. The standard projector display resolution is 1024 x 768. If an image is to take up half the screen, then the resolution of that image should be half the maximum- 512 x 384. An image that should occupy a quarter of the screen should have a resolution of a quarter of the projector resolution – 256 x 192. The calculations don't have to be exact- a general estimate will decrease file size and improve slideshow performance.
-All image files in the presentation should be in JPG format, to minimize file size.
Video Files:
-Any PowerPoint presentation containing a video file will have to be converted to a MPEG movie file if it is to play correctly on the Forum. GRAND Central can do the conversions, but following the instructions below will make this a simple process: The best format to insert into PowerPoint presentations is MPEG.
-Video files do not become part of the PowerPoint file, they are always linked—to avoid linking issues, keep video files in the same folder as the PowerPoint presentation. -Calculate video resolution in the same way as you would an image.
Attendees will have a wide variety of backgrounds. Please take that into account when you plan your presentation. You are free to design the 2-Minute Madness PowerPoint slide(s) however you choose, just be mindful of the two-minute time limit. Please include the GRAND logo in your presentation. GRAND logos posted here for your convenience.
Travel and Accommodation Policies Subsidy
There is no additional travel and accommodation subsidy for presenters because a subsidy is already provided to all Principal Network Investigators (PNI).
GRAND 2013 Travel and Accommodation Subsidies Policy.
Venue and Time
The 2-Minute Madness presentations will be held Tuesday, May 14 at the Metro Toronto Convention Centre. Each presentation will last no more than two (2) minutes.
2-Minute Madness Organizers
- Chair: Kevin Stanley
Email Address
Please direct any questions regarding this session to Kevin Stanley