Call for Participation 

The GRAND 2012 conference will have four (4) venues in which research underway within the Network will be highlighted.

1. Posters and Demos - On the evening of Wednesday May 2, the Opening Reception of the conference will include a Poster and Demo session. At the Conference, posters will be organized based on project, as well as by theme. Each project will be given space for two posters, one of which may be accompanied by a demo. If space permits, each team will also be given the opportunity to submit an additional third poster at a later date. Therefore, Posters will be submitted in two (2) phases. 

In the First Phase, each of the projects within GRAND is expected to submit two (2) posters featuring some aspect of the work underway within the project. The title, abstract, list of authors, and the project acronym must be submitted by the deadline of Friday, March 9, using the conference PCS submission system. There will be available space for one (1) poster from each project to be accompanied by a demo. Submissions must indicate whether a demo will accompany the poster. Travel support for airfare and up to three (3) nights of hotel will be provided to each student or postdoc contact author. Each submission should be created by the student or postdoc who will present the poster at the Poster and Demo session; they will serve as the contact author. The Project Leader and Co-Leader will determine the mechanism for choosing the submissions per project prior to the Call for Participation deadlines.

A Second Phase for additional posters per project may be added due to demand and space permitting. The same requirements (as listed above) apply to the Second Phase submissions with the exception of three (3) items: demos, travel support and deadlines. The demo option is not guaranteed in the Second Phase submissions as it will depend on space availability. In total (combining the First and Second Phase calls), travel support is available for up to two (2) posters per project. It is not extended to the third (3rd) poster per project. The deadlines for the optional Second Phase poster submissions are Friday, March 23. 


2. Research Notes (RNotes) - On the afternoon of Thursday, May 3 (1:30-3pm) and Friday, May 4 (1:30pm-3pm), the conference program will include sessions for GRAND students and postdocs to give short Research Notes presentations. All students and postdocs are invited to submit a paper (up to four (4) pages in the ACM Proceedings format [1]) for consideration). 


A student review committee will select up to 36 papers for presentation during these dedicated sessions at GRAND 2012. Submissions including title, abstract, list of authors, GRAND project acronym, and PDF version of the paper must be submitted by the deadline of Friday, February 3 extended deadline of Friday, February 10 using the conference PCS submission system (which will be open by Friday, January 6, 2012). The lead author (presenter) must be a student or postdoc engaged in research within a GRAND project. Travel support for airfare and up to three (3) nights of hotel will be provided to each presenter.

This year, there will be awards for the Best Paper and Top Reviewers. 
 

3. Mash-ups -  Mash-ups are presentations, usually delivered in a panel or group, that address areas of interest and value to the broad GRAND network. Up to 6 (six) Mash-ups, each exploring a stimulating theme, will be held concurrently, Thursday, May 3 and Friday, May 4. GRAND researchers are invited to submit topics. The title, name of organizer(s), particiant list, presentation length (1 hour) along with a brief description should be submitted by Friday, March 9 the extended deadline, Friday, March 19. The Mash-ups Co-chairs and General Co-chairs will review the submissions. 


4. 2-Minute Madness - “2-Minute Madness” will take place on Thursday, May 3. A representative from each of the projects will have exactly two (2) minutes to provide an overview of the activities of his or her project. The session should be informative and interesting. Feel free to include graphics, videos, and other media in your slides. But remember you only have two (2) minutes and only one (1) speaker will be presenting each project; no tagging out! Deadline to submit your PowerPoint slides is Friday, March 30. Submission rules below. 

[1]  Templates for the Research Notes submissions can be downloaded from: http://www.acm.org/sigs/publications/proceedings-templates. Please omit the “Categories and Subject Descriptors” and “General Terms” sections in the templates.

Include the following text in lieu of the ACM copyright notice: Copyright is held by the author/owner(s). GRAND 2012, May 2-4, 2012, Montréal, QC, Canada. 

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Details About the Call for Participation Submission Categories

The following is further information regarding the GRAND 2012 Call for Participation. There are four (4) venues in which results from the research underway within GRAND will be presented. Within the Poster and Demo venue, there are three (3) separate phases. Details below. Please read this before making your submission. 

Deadlines by Category
  • Poster and Demo – First Phase submission deadline: Friday, March 9
  • Poster and Demo – Second Phase submission deadline: Friday March 23
  • Research Notes submission deadline: February 3 Friday, February 10 (extended deadline)
  • Mash-ups submission deadline: Friday, March 9
  • 2-Minute Madness submission deadline: Friday, March 30

A comprehensive conference timeline is posted at GRAND 2012 Timeline.

Online Submission System

You will use the PCS online submission system to submit for each category.  Authors will have to create an account on PCS, and click on the "new submission" link in order to enter the details about their submission and upload it.

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1. Details about Posters and Demos Submissions 

The purpose of the Posters and Demos is to give an informal view of some of the research underway in each project. Posters are not overviews of an entire project. They are snapshots of just a particular aspect of a project. They are not formally reviewed and thus do not preclude subsequent publication in the peer-reviewed literature.

Posters can highlight any aspect of a project. The key requirement is that they should provide some insight into one (1) or more research questions relevant to the project, the methodology appropriate to answering those questions, progress to date, or the plans in place in find answers. Some posters may focus on the value of the research to the receptor community, while others may look more closely at the research itself.

Each poster will be presented by a student or postdoc who is a member of the project team. The project leader and co-leader will determine the mechanism for choosing the presenters and the topics.

The submission should be created by the student or postdoc who will present the poster at the Poster and Demo session; they will serve as the contact author. Presenters will be asked to upload a copy of their poster to the PCS online submission system by Friday, April 27 or earlier.

Posters will be uploaded to PCS in PDF format. Files must be under 1MB with a resolution of 96dpi and the longest edge at 1150px. Poster presenters can resize their poster using the Image>Image Size option in Photoshop, Tools>Adjust Size option in Preview, or Image>Stretch/Skew option in Paint and Picasa.

Posters will be transferred to the GRAND Forum for internal viewing by GRAND researchers and partners. Public access will not be made available.

Submission Process

Two (2) posters per project can be submitted to the PCS online submission system during the First Phase. Up to one (1) additional poster per project can be submitted during the Second Phase. The Second Phase is optional, space permitting.

The submission should be created by the student or postdoc who will present the poster at the Poster and Demo session; they will serve as the contact author. Project leaders will approve the posters for their project as a condition of acceptance. Submissions must include the following information: Title; abstract; author list; contact author information; whether a demo is planned (applicable to the First Phase only); and the project acronym.

Demos are adjunct to the First Phase CFP for posters only. Space permitting, demos may be accepted during the Second Phase CFP. Please be sure to mark the check-box on the online submission form if you would like to bring a demo. Conference organizers require this information so that the correct number of poster boards and tables (for demos) are ordered. The number of demos is limited. Each project is guaranteed one (1) demo.

All students or postdocs submitting a poster need to also register as a reviewer in the online reviewing system (follow the "reviewing preference link", and indicate your "areas of expertise"). Each poster submitter will be expected to provide feedback on up to 3 Research Notes submissions (see below for more on Research Notes). 

To submit your Poster and Demo submission(s): PCS online submission system

Travel & Accommodation Subsidy (applicable to First Phase submissions only)

GRAND students and postdocs who are presenting a poster (up to two (2) per project) at the conference will qualify for travel and accommodation subsidies. 

Travel costs will be reimbursed up to the cost of a return economy class airfare (or other means of long distance travel) from an individual’s home city for each qualifying student or postdoc. Exceptions will require prior written approval.

Hotel rooms will be provided for three (3) nights for each qualifying student and postdoc, based on double occupancy (i.e., two (2) selected students / postdocs per room). Although rooms will be assigned, there will be an opportunity for roommate selection through the GRAND Forum. No other accommodation expenses will be reimbursed through the GRAND Central.

For more information please see the GRAND 2012 Travel and Accommodation Subsidies Policy.

Venue and Time

The Poster and Demo session will be held on Wednesday, May 2, 6-9pm. It will be located in the same space as the GRAND 2012 Opening Reception to allow for social interaction while viewing the posters and discussing GRAND research projects.

Set up will commence at 4:00pm. Those presenting posters should plan their travel accordingly, so they have enough time to set up.

All conference events will take place at the Le Centre, Sheraton, Montréal.  

Poster Format

To allow for greater flexibility, you can print your poster at 3’ x 4’ in either portrait or landscape orientation.

Attendees will have a wide variety of backgrounds in GRAND. Please take that into account when you plan your poster. You are free to design the poster however you choose, but please respect the size guidelines and be sure to include the GRAND logo on your poster.  GRAND logos posted here for your convenience

Poster and Demo Session Organizers

Poster Co-chair: Anatoliy Gruzd
Poster Co-chair: Bruce Gooch
Poster Co-chair Assistant: Amanda Wilk 

Deadlines

There are three (3) submission deadlines:

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2. Details About Research Notes (RNotes) Submissions

The purpose of Research Notes is to give students and postdocs an opportunity to present, in an informal setting, the best research underway within the network. Research Notes are snapshots of research, often but not necessarily, at an early stage.

Research Notes submissions are not formally reviewed, but they do undergo a collegial, double-blind screening process by a committee of student reviewers; this does not preclude subsequent publication in the peer-reviewed literature.

Research Notes submissions can discuss results already obtained, research currently underway, or problems yet to be tackled. The key requirement is that they should provide some insight into one (1) or more research questions relevant to the project, the methodology appropriate to answering those questions, progress to date, or the plans in place in find answers. Some presentations may focus on the value of the research to the receptor community, while others may look more closely at the research itself.

Presentation format will be similar to short presentations at academic conferences: 10 minutes including questions. A copy of the Research Notes plus accompanying slides and/or other visual materials will be uploaded to the GRAND Forum after the conference, for internal viewing by GRAND researchers and partners. Public access will not be made available. All presentations must be given by students or postdocs who are members of a GRAND project team.

Submission Process

All students and postdocs are invited to submit for consideration a short “Research Notes” presentation (up to four (4) pages in the ACM Proceedings format [1]) as a PDF. This extended abstract will describe your research.

[1] Templates for the Research Notes submissions can be downloaded from: http://www.acm.org/sigs/publications/proceedings-templates. Please omit the “Categories and Subject Descriptors” and “General Terms” sections in the templates.

Include the following text in lieu of the ACM copyright notice: Copyright is held by the author/owner(s). GRAND 2012, May 2-4, 2012, Montréal, QC, Canada

Submissions must include the following information: Title, abstract, author list, contact author information, and the GRAND project acronym. An abstract is due prior to the full submission.

The submission will be peer-reviewed by fellow students and postdocs to improve the final quality. Accordingly, all students and postdocs submitting a Research Notes paper need to also register as a reviewer in the online reviewing system (follow the "reviewing preference link", and indicate your "areas of expertise"). Each RNotes presenter will be expected to provide feedback on up to three (3) RNotes submissions. Feedback on the Research Notes submissions must be received no later than Sunday, February 26.

Up to 36 Research Notes will be accepted for presentation.

To submit your Research Note: PCS online submission system

Travel and Accommodation Subsidies Policy

One (1) Research Notes presenter (typically the lead author) per accepted paper will get a travel subsidy to the conference (economy airfare and shared hotel – double occupancy – for up to three (3) nights).

GRAND 2012 Travel and Accommodation Subsidies Policy

Venue and Time

Research Notes will be held on Thursday, May 3 (1:30-3pm) and May 4 (1:30pm-3pm). All conference events will take place at the Le Centre, Sheraton, Montréal.

Reserach Notes - Paper Format

We will be following the ACM Format [1].

[1] Templates for the Research Notes submissions can be downloaded from: http://www.acm.org/sigs/publications/proceedings-templates. Please omit the “Categories and Subject Descriptors” and “General Terms” sections in the templates.

Include the following text in lieu of the ACM copyright notice: Copyright is held by the author/owner(s). GRAND 2012, May 2-4, 2012, Montréal, QC, Canada

Presentation Format

For those selected to present their Research Notes, please include the GRAND logo in your presentation. GRAND logos. 

Research Notes Organizers

• Co-chairs: Neesha Desai, Noreen Kamal, and Gregor Miller

• Associate Chairs (names to follow)

Deadlines

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3. Details about Mash-ups Submissions

We’re looking for proposals for Mash-ups presentations at the GRAND 2012 conference – panel or group presentations that include GRAND participants in different roles (investigators, project champions, etc.) related to different projects or themes. The presentations should address topics that would be of interest and value to a broad variety of GRAND participants. The presentation could address a common research challenge (such as managing ethics approval for cross-institutional projects), showcase GRAND developments that could be of use or interest to other researchers (such as a mini game-jam show and tell), or share networking and collaboration solutions (such as a ‘how to’ session on working with industry to commercialize).

We have up to 6 (six) presentation slots available (in 2 concurrent sessions), and we are looking for a mix of presentations to fill these slots. Slots are one hour in length. Presentation format is up to you, and could include panel discussions, multi-presenter ‘show and tell’, or any other format that works for you.

Submission Process and Format

Presentation proposals should include:
1) Title
2) Organizer name
3) Participant list
4) Brief description

Travel and Accommodation Subsidies Policy 

There is no additional travel and accommodation subsidy for presenters because a subsidy is already provided to all Principal Network Investigators (PNI).

GRAND 2012 Travel and Accommodation Subsidies Policy

Venue and Time

Mash-ups will be held on Thursday May 3 and Friday May 4, each day with three (3) parallel tracks. View the GRAND 2012 Conference Program. 

Mash-ups Organizers

Mash-ups Co-chair: Jacquelyn Burkell
Mash-ups Co-chair: Geoffrey Rockwell

Deadlines

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4. Details about 2-Minute Madness Submissions

The 2-Minute Madness is a rapid-fire overview of all of the projects in GRAND. These are intended to be informative and fun. Each project will have exactly two (2) minutes to provide an overview of the activities underway in the project. Graphics, videos, and other multimedia content are encouraged, but you only have two (2) minutes. No tag-team presentations are permitted; only one (1) speaker will be allowed to present for each project.

Submission Process and Format

Each project is expected to prepare its presentation and determine who will give the presentation. There is no formal submission process, however, all presentation materials must be sent to the 2-Minute Madness coordinators prior to the conference all so they are available for the session.

FOR THOSE SUBMITTING MADNESS SLIDES, HERE ARE THE RULES:

* Please submit only ppt or pptx slides.

* Please limit yourself to three to five slides, at the most. The time will go quickly - more is generally not better for this event. 

* Please include the GRAND project name on each of your slides.

* You will only have two minutes! We will be cutting you off if you continue over that time. So don't plan to show a video of each project.

* Only one speaker will be presenting each project; no tagging out!

* If you embed movies, ensure that the movies are embedded from the same directory as the PowerPoint file. This will help avoid linking problems when we import your slides into our master deck. In this case, please upload a zipped directory of the presentation and video.

* You must submit any embedded videos.

* Be wary of your font choices. We may be showing your slides during Madness on a stock Windows machine with the default selection of fonts. When in doubt, use images instead.

* If you construct your slides on a Mac, you should test playback on a Windows machine (and vice versa). 

* Also be wary of including content in the slide master. When we import your slides into our deck, content from the slide master may be lost.

* NOTE: If you do not have access to PowerPoint, try OpenOffice, which allows you to save a PowerPoint file.

FOR THOSE SUBMITTING MADNESS SLIDES, HERE ARE THE TO-DOS:

* Direct any questions regarding the madness session to Sean Gouglas.

* Send Sean Gouglas the name of your project and who will be presenting the madness talk as soon as this determination has been made. 

* Send Sean your slide(s) by Friday, March 30, for them to be put into the slide deck. Slide decks without video or audio content, should be keep to under 3MB. If your file is in excess of 10MB, then, rather than emailing the file, please post it online and send the link via email. See Best Practices (below) for maximizing your slides while keeping file sizes to a minimum. 

Best Practices for Powerpoint 

Image Files:
- Use appropriately sized image files within the presentation, otherwise your file has the potential to be unnecessarily enormous. Best practices requires some simple math, and saves having to go into the presentation and resize every image. Here goes: The standard projector display resolution is 1024 x 768. If an image is to take up half the screen, then the resolution of that image should be half the maximum- 512 x 384. An image that should occupy a quarter of the screen should have a resolution of a quarter of the projector resolution – 256 x 192. The calculations don't have to be exact- just a general estimate will do wonders for your file size!-All image files in the presentation should be in JPG format, to minimize file size. 

Video Files:
Any PowerPoint presentation containing a video file will have to be converted to a MPEG movie file if it is to play correctly on the Forum. GRAND Central can do the conversions, but following the instructions below will make this a simple process:
-The best format to insert into PowerPoint presentations is MPEG. 
-Video files do not become part of the PowerPoint file, they are always linked—to avoid linking issues, keep video files in the same folder as the PowerPoint presentation. 
-Calculate video resolution in the same way as you would an image. 

Attendees will have a wide variety of backgrounds in GRAND. Please take that into account when you plan your presentation. You are free to design the 2-Minute Madness PowerPoint slide(s) however you choose, just be mindful of the two-minute time limit. Please include the GRAND logo in your presentation.  GRAND logos posted here for your convenience.

Travel and Accommodation Policies Subsidy

There is no additional travel and accommodation subsidy for presenters because a subsidy is already provided to all Principal Network Investigators (PNI).

GRAND 2012 Travel and Accommodation Subsidies Policy

Venue and Time

The 2-Minute Madness presentations will be held Wednesday, May 3. Each presentation will last no more than two (2) minutes.  

Email Address

Please direct any questions regarding this session to Sean Gouglas

 2-Minute Madness Organizers

 Deadlines