Call for Participation 

The GRAND 2011 conference will have four (4) venues in which research underway within the Network will be highlighted.

1. Posters and Demos - On the evening of Thursday, May 12, the Opening Reception of the conference will include a Poster and Demo session. Posters will be submitted in (up to) three (3) phases. 

In the First Phase, each of the 34 projects within GRAND is expected to submit two (2) posters featuring some aspect of the work underway within the project. The title, abstract, list of authors, and the project acronym should be submitted by the deadline of Friday March 18, using the conference PCS submission system. There will be available space for one (1) poster from each project to be accompanied by a demo. Submissions must indicate whether a demo will accompany the poster.  Travel support for airfare and up to three (3) nights of hotel will be provided to each student or postdoc contact author. Each submission should be created by the student or postdoc who will present the poster at the Poster and Demo session; they will serve as the contact author. The project leader and co-leader will determine the mechanism for choosing the submissions per project prior to the Call for Participation deadlines.

A Second Phase for an optional third poster per project has been added due to demand. If there are still spaces available for posters at the conclusion of the Second Phase, then a Third Phase will be used to allocate any remaining spaces for posters. The same requirements (as listed above) apply to the Second and Third Phase submissions with the exception of three (3) items: demos, travel support and deadlines. The demo option is limited to First Phase submissions only, as is travel support. The deadlines for Second and Third Phase poster submissions are Friday March 25 and Friday April 8 respectively. 

2. Student Work in Progress (WIP) - On the afternoon of Saturday, May 14, the conference program will include sessions for GRAND students and postdocs to give short "Work In Progress" presentations. All students and postdocs are invited to submit a paper (up to four (4) pages in the ACM Proceedings format[1]) for consideration. A student review committee will select up to 30 papers for presentation during these dedicated sessions at GRAND 2011. The title, abstract, list of authors, PDF version of the paper, and project acronym should be submitted by the deadline of Friday, March 25 using the conference PCS submission system. The lead author (presenter) must be a student or postdoc engaged in research within a GRAND project. Travel support for airfare and up to three (3) nights of hotel will be provided to each presenter.

3. Research Presentations - On Friday and Saturday, May 13-14, the conference program will include a number of scheduled concurrent sessions for Research Presentations by researchers in GRAND. Each of the 34 projects within GRAND is invited to present one (1) 20-minute Research Presentation describing one (1) of the research contributions of the project. The title, abstract, list of authors, and project acronym should be submitted by the deadline of Friday, April 8 using the conference PCS submission system. The project leader and co-leader will determine the mechanism for choosing the submission prior to the Call for Participation deadline.

4. 2-Minute Madness - “2-Minute Madness” will take place on Friday, May 13. A representative from each of the 34 projects will have exactly two (2) minutes to provide an overview of the activities of his/her project. The session should be informative and interesting. Feel free to use graphics, videos and animations to your slides. But remember you only have two (2) minutes and only one (1) speaker will be presenting each project; no tagging out! Deadline to submit your PowerPoint slides is Friday, April 29. Submission rules will follow shortly.

[1]  Templates for the WIP submissions can be downloaded from: http://www.acm.org/sigs/publications/proceedings-templates. Please omit the “Categories and Subject Descriptors” and “General Terms” sections in the templates. Include the following text in lieu of the ACM copyright notice:

Copyright is held by the author/owner(s).

GRAND 2011, May 12-14, 2011, Vancouver, BC, Canada

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Details About the Call for Participation Submission Categories

The following is further information regarding the GRAND 2011 Call for Participation. There are four (4) venues in which results from the research underway within GRAND will be presented. Within the Poster and Demo venue, there are three (3) separate phases. Details below. Please read this before making your submission. 

Deadlines by Category

A comprehensive conference timeline is posted at GRAND 2011 Timeline. 

Online Submission System

You will use the PCS online submission system to submit for each category.  Authors will have to create an account on PCS, and click on the "new submission" link in order to enter the details about their submission and upload it.

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1. Details about Posters and Demos Submissions

The purpose of the Posters and Demos is to give an informal view of some of the research underway in each project. Posters are not overviews of an entire project. They are snapshots of just a particular aspect of a project. They are not formally reviewed and thus do not preclude subsequent publication in the peer-reviewed literature.

Posters can highlight any aspect of a project. The key requirement is that they should provide some insight into one (1) or more research questions relevant to the project, the methodology appropriate to answering those questions, progress to date, or the plans in place in find answers. Some posters may focus on the value of the research to the receptor community, while others may look more closely at the research itself.

Each poster will be presented by a student or postdoc who is a member of the project team. The project leader and co-leader will determine the mechanism for choosing the presenters and the topics.

The submission should be created by the student or postdoc who will present the poster at the Poster and Demo session; they will serve as the contact author. Presenters will be asked to upload a copy of the poster to the PCS online submission system before May 19. Posters will be transferred to the GRAND Forum for internal viewing by GRAND researchers and partners. Public access will not be made available.

The following is applicable only to the First Phase CFP for posters:  One (1) of the two (2) posters for each project will be able to present a demo. A table (4’ x 2’), standard electric power, and wireless connectivity will be available. All other equipment must be provided by the presenters. 

Submission Process

Two (2) posters per project can be submitted to the PCS online submission system during the First Phase. Up to one (1) additional poster per project can be submitted during the Second Phase. Space permitting, a Third Phase will be made available for additional posters. The Second and Third Phases are optional. 

The submission should be created by the student or postdoc who will present the poster at the Poster and Demo session; they will serve as the contact author.

Project leaders will approve the posters for their project as a condition of acceptance.

Submissions must include the following information:  Title; abstract; author list; contact author information; whether a demo is planned (applicable to the First Phase only); and the project acronym.

Demos are adjunct to the First Phase CFP for posters only. Please be sure to mark the check-box on the online submission form if you would like to bring a demo. Conference organizers require this information so that the correct number of poster boards and tables (for demos) are ordered. The number of demos is limited. Each project is guaranteed one (1) demo. 

All students or postdocs submitting a poster need to also register as a reviewer in the online reviewing system (follow the "reviewing preference link", and indicate your "areas of expertise"). Each poster submitter will be expected to provide feedback on up to 3 WIP submissions (see below for more on WIP).Feedback on the WIP submissions must be received no later than Tuesday, April 12. 

To submit your Poster and Demo: PCS online submission system

Travel & Accommodation Subsidy (applicable to First Phase submissions only)

One (1) student or postdoc per First Phase poster submission will get a travel subsidy to the conference (economy airfare and shared hotel -double occupancy- for up to three (3) nights). Project leaders must approve the two (2) posters per project for that student or postdoc to be eligible for the subsidy. A travel  and accommodation subsidy applies to First Phase submissions only. 

GRAND 2011 Travel & Accommodation Policy

Venue and Time

The Poster and Demo session will be held on Thursday, May 12, 6-9pm. It will be located in the same space as the GRAND 2011 Opening Reception to allow for social interaction while viewing the posters and discussing GRAND research projects.

Set up will time will commence at 4:30pm.  Those presenting posters should plan their travel accordingly, so there is plenty of time to setup. Tear down of posters will start no earlier than 9:30pm. All posters and demo materials must be removed by no later than 10:30pm.

All conference events will take place at the Vancouver Convention Centre.

Poster Format

To allow for greater flexibility, you can print your poster at 3’ x 4’ in either portrait or landscape orientation.

Attendees will have a wide variety of backgrounds in GRAND. Please take that into account when you plan your poster. You are free to design the poster however you choose, but please respect the size guidelines and be sure to include the GRAND logo on your poster.  GRAND logos posted here for your convenience.

Poster and Demo Session Organizer

Deadlines

There are three (3) submission deadlines that correspond with each of the three (3) CFP for Posters. 

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2. Details About Student Work in Progress (WIP) Submissions

The purpose of the Work In Progress sessions is to give students and postdocs an opportunity to share their work in an informal setting. WIP presentations are snapshots of research, often at an early stage.

WIP submissions are not formally reviewed, but they do undergo a collegial, double-blind screening process by a committee of student reviewers; this does not preclude subsequent publication in the peer-reviewed literature.

Work In Progress submissions can discuss results already obtained, research currently underway, or problems yet to be tackled. The key requirement is that they should provide some insight into one (1) or more research questions relevant to the project, the methodology appropriate to answering those questions, progress to date, or the plans in place in find answers. Some presentations may focus on the value of the research to the receptor community, while others may look more closely at the research itself.

Presentation format will be similar to short presentations at academic conferences: 10 minutes plus questions. Speakers will be asked to upload a copy of their slides or other visual materials to the GRAND Forum after the conference, for internal viewing by GRAND researchers and partners. Public access will not be made available. All presentations must be given by students or postdocs who are members of a GRAND project team.

Submission Process

All students and postdocs are invited to submit for consideration a short “Work in Progress” presentation (up to four (4) pages in the ACM Proceedings format [1]) as a PDF. This extended abstract will describe your research.

[1] Templates for the WIP submissions can be downloaded from: http://www.acm.org/sigs/publications/proceedings-templates. Please omit the “Categories and Subject Descriptors” and “General Terms” sections in the templates. Include the following text in lieu of the ACM copyright notice:

Copyright is held by the author/owner(s).

GRAND 2011, May 12-14, 2011, Vancouver, BC, Canada 

Submissions must include the following information:  Title; abstract; author list; contact author information; and the project acronym.

The submission will be peer-reviewed by fellow students and postdocs to improve the final quality. Accordingly, all students and postdocs submitting a WIP paper need to also register as a reviewer in the online reviewing system (follow the "reviewing preference link", and indicate your "areas of expertise"). Each WIP presenter will be expected to provide feedback on up to three (3) WIP submissions. Feedback on the WIP submissions must be received no later than Tuesday, April 12.

Up to 30 WIPs will be accepted for presentation.

To submit your WIP: PCS online submission system 

Travel and Accommodation Subsidy 

One (1) WIP presenter (typically the lead author) per accepted paper will get a travel subsidy to the conference (economy airfare and shared hotel – double occupancy – for up to three (3) nights).

GRAND 2011 Travel and Accommodation Policy

Venue and Time

The WIP session will be held on Saturday, May 14, 3-6pm.  All conference events will take place at the Vancouver Convention Centre.

Paper Format

We will be following the ACM Format. 

[1]  Templates for the WIP submissions can be downloaded from: http://www.acm.org/sigs/publications/proceedings-templates. Please omit the “Categories and Subject Descriptors” and “General Terms” sections in the templates. Include the following text in lieu of the ACM copyright notice:

Copyright is held by the author/owner(s).

GRAND 2011, May 12-14, 2011, Vancouver, BC, Canada

Presentation Format

For those selected to present their WIP, please include the GRAND logo in your presentation.  GRAND logos

WIP Session Organizers

Azin Ashkan, University of Waterloo
Banani Roy, Queen's University
Charlotte Tang, The University of British Columbia 
Jaime Ruiz, University of Waterloo
Lorna Boschman, Simon Fraser University 
Neesha Desai, University of Alberta
Nick Taylor, York University
Robert Teather, York University
Vicky McArthur, York University
Vincent Levesque, The University of British Columbia

Deadlines

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3. Details about Research Presentations Submissions

The purpose of the Research Presentations is to give an in-depth view of some of the research underway in each project. Research Presentations are not overviews of an entire project. They are snapshots of just a particular aspect of a project. They are not formally reviewed and thus do not preclude subsequent publication in the peer-reviewed literature.

Research Presentations can discuss results already obtained, research currently underway, or problems yet to be tackled. The key element is that they should provide some insight into one (1) or more research questions relevant to the project, the methodology appropriate to answering those questions, progress to date, or the plans in place in find answers. Some presentations may focus on the value of the research to the receptor community, while others may look more closely at the research itself.

Presentation format will be similar to academic conferences: 20 minutes plus questions. Speakers will be asked to upload a copy of their slides or other visual materials to the GRAND Forum after the conference, for internal viewing by GRAND researchers and partners. Public access will not be made available. All presentations will be given by a Principal Network Investigator who is a member of the project team. The project leader and co-leader will determine the mechanism for choosing the presenter and the topic.

Submission Process

Presentations should focus on one (1) or two (2) highlights. They are not meant to be a project overview.

Submissions must include the following information:  Title; abstract; author list; contact author information; and the project acronym.

To submit your Research Presentation: PCS online submission system 

Travel and Accommodation Subsidy

There is no additional travel and accommodation subsidy for presenters because a subsidy is already provided to all Principal Network Investigators (PNI).

Travel and Accommodation Policy

Venue and Time

Research Presentations will be held on Friday May 13 and Saturday May 14. There will be three (3) sessions with four (4) parallel tracks.

GRAND 2011 Conference Program  

Research Presentation Format

Attendees will have a wide variety of backgrounds in GRAND. Please take that into account when you plan your presentation. You are encouraged to include the GRAND logo in your presentation. GRAND logos are posted here for your convenience.

Research Presentation Organizers

Coming Soon!

Deadlines

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4. Details about 2-Minute Madness Submissions

The 2-Minute Madness is a rapid-fire overview of all of the projects in GRAND. These are intended to be informative but fun. Each project will have exactly two (2) minutes to provide an overview of the activities underway in the project. Graphics, videos and animations are encouraged. But you only have two (2) minutes. No tag-team presentations are permitted; only one (1) speaker will be allowed to present for each project.

Submission Process

Each project is expected to prepare its presentation and determine who will give the presentation. There is no formal submission process, however, all presentation materials must be sent to the 2-Minute Madness coordinators prior to the conference all so they are available for the session.

FOR THOSE SUBMITTING MADNESS SLIDES, HERE ARE THE RULES:

* Please submit only ppt or pptx slides.

* You will only have two minutes!! We will be cutting you off if you continue over that time, so don't plan to show a video of each project.

* Only one speaker will be presenting each project; no tagging out!

* If you embed movies, ensure that the movies are embedded from the same directory as the PowerPoint file. This will help avoid linking problems when we import your slides into our master deck. In this case, please upload a zipped directory of the presentation and video.

* You must submit any embedded videos.

* Be wary of your font choices. We may be showing your slides during Madness on a stock Windows machine with the default selection of fonts. When in doubt, use images instead.

* If you construct your slides on a Mac, you should test playback on a Windows machine (and vice versa). 

* Also be wary of including content in the slide master. When we import your slides into our deck, content from the slide master may be lost.

* NOTE: If you do not have access to PowerPoint, try OpenOffice, which allows you to save a PowerPoint file.

FOR THOSE SUBMITTING MADNESS SLIDES, HERE ARE THE TO-DOS

* Direct any questions regarding the madness session to Melanie Tory (melanie.tory@gmail.com).

* Send David Sprague (dsprague@cs.uvic.ca) the name of your project and who will be presenting the madness talk as soon as this determination has been made. 

* Send David your slide(s) by Friday, April 29, for them to be put into the slide deck. If your file is in excess of 10MB, then, rather than emailing the file, please post it online and send the link via email.

Travel and Accommodation Subsidy

There is no additional travel and accommodation subsidy for presenters because a subsidy is already provided to all Principal Network Investigators (PNI).

Travel and Accommodation Policy 

Venue and Time

The 34 “2-Minute Madness” presentations will be held Friday, May 13. Each presentation will last no more than two (2) minutes.  

2-Minute Madness Presentation Format

Please submit only ppt or pptx slides. 

Attendees will have a wide variety of backgrounds in GRAND. Please take that into account when you plan your presentation. You are free to design the 2-Minute Madness PowerPoint slide(s) however you choose, just be mindful of the two-minute time limit. Please include the GRAND logo in your presentation.  GRAND logos posted here for your convenience.

Email Address

Please direct any questions regarding this session to Melanie Tory.

 2-Minute Madness Organizers

 Deadlines